How Do I Process An Invoice?

When you receive an Invoice from a Supplier or Expense Vendor, how do you process it in cieTrade.net? It's really quite simple.

1. Navigate to Accounting > AP Ledger and select the name of the Account from which you have received an Invoice. A list of Worksheets will populate.

2. Use the filters to further narrow down the list of Worksheets.

• The Status filter has two options:
  • OPEN ALL displays all open payables for the selected Account.
  • OPEN INVOICE will limit the results to open payables on Worksheets in Invoiced status for the selected Account.
• The Dept filter displays a list of Departments in your organization, if applicable.
• The Report In filter displays the weights in the chosen unit of measure.

3. Match your Vendor's Invoice to the appropriate Worksheet(s) and check the box on the left to mark the Worksheet payable for posting. As Worksheets are marked for posting, a tally of the number of payables and the total amount will appear at the top right of the ledger. 

4. Click Post Invoice to enter details and post your AP Voucher.

5. Once you have entered your Supplier/Vendor's Invoice # and Invoice Date, confirm that the amount to be posted is correct. 

6. Click Post to post your AP Voucher. If you have Accounting Integration enabled, this will create a payment voucher or bill in your linked accounting system.

• If there is an occurrence where you have a negative payable that needs to be flipped to A/R so that you can invoice your Supplier, instead of entering an Invoice #, you can check 'Post to A/R' and cieTrade.net will create an Offset Worksheet with the payment information needed to send the invoice to your Supplier. For more information on how to Post to A/R, please click here.

To view or undo posted payables, navigate to Accounting > Voucher Inquiry. For more information about the Voucher Inquiry, please click here for more information.