Creating & Using Budgeted Items

The Budget feature (found on Purchase & Sales Orders) can be used to save expenses that you are expecting to incur for the soon-to-be transaction. It gives users the ability to capture expected expenses, anticipated profitability, and pull any and all expenses into the worksheet at a click of a button. This can give you or your management team an opportunity to make business-critical decisions such as raising the prices, using a different freight company, etc.  

NOTE: Budgeted expenses are not considered real, and hold no financial weight until pulled onto a Worksheet.

How to Create a Budgeted Item:

Purchase Orders:

1. After an Order has been created, from the Overview page, navigate to the Budget tab. 
2. The Quantity of the materials and Cost will automatically calculate based on the information entered on the order.
3. To add an anticipated expense, click the + Add Expense button.
4. Enter the Vendor. If applicable, make sure Is Freight Carrier is checked so the expense shows on your documents correctly.
5. Ensure the Expense Account is correct.
6. Enter the price of the expense into the Price field.
7. Select the applicable Unit of Measurement.
8. (Optional) A short description of the expense can be added by using the Description field.
9. Once you are finished filling out the expense, click the Add button. 
10. Any other expected expenses can be added at this point. Once all of them have been entered, click Save Budget. 

NOTE: There is an additional text field, labeled the Budget Notes, where you can record more information about the expense(s).

Sales Orders:

The process and form on the Sales Order side will look identical to the Purchase Order, however, there is an extra line for the Sales Charge (in other words, the chargeback to the customer).

1. Follow the same steps detailed above for the Expense side of it.
2. On the Sales Charge side:
   1. Record a Price.
   2. Select the applicable Unit of Measurement.
   3. Select the appropriate Sales Account.
   4. Click Save once you are finished.

Adding a Budgeted Item to a Transaction:

Once the transaction moves from the Order stage to the Worksheet stage (depending on your workflow of course), you are able to pull the staged expense(s) onto it, eliminating the need for double entry.

1. Navigate to a Transactional Worksheet. This can be a new or existing Brokerage, Receiving, or Shipping Worksheet.
2. Enter the Account Name and Location.
3. Pull in the proper Order (purchase or sales).
4. Once an Order is attached, an + Add Budget button will appear on the Expenses line. Click it to add the staged expense(s).
5. A popup will appear which will show all of the budgeted items for the attached Purchase or Sales Order. Check off the applicable expenses, and click Apply. 
6. Once clicked, the selected staged expenses will be added to the worksheet, making them hold financial weight.

You're done!

If you have additional questions, please contact the Support Team via email to  support@cietrade.net.